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When you apply a bank transaction to invoices in Upflow, we write that reconciliation back to Sage Intacct as an AR Payment, so your outstanding invoice balances stay aligned with what you’ve matched in Upflow.

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Set up cash application

From Settings > Cash Application, turn on Sync with your integration to write applied transactions back to Sage Intacct. The Cash application settings page showing the Sync with your integration toggle enabled and the bank accounts mapped to GL accounts. Each bank account you import transactions from is then mapped to a GL account in your Sage Intacct chart of accounts. This mapping tells Upflow which account to post the AR Payment to when you apply a transaction. Click the GL account dropdown next to the relevant bank account, select the account, and click Save. For Sage Intacct, the dropdown lists Checking accounts and the Undeposited funds accounts.
When Upflow fetches the list of bank accounts to map, it filters on the subsidiary connected to your organization and on the currency of the bank account.

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What gets written back

When you apply a transaction, Upflow creates the AR Payment and posts it to Sage Intacct automatically. Because a posted payment cannot be voided, any later edit that removes or moves the payment is handled as a reversal (see How edits are handled). Once the write-back succeeds, the payment appears on the invoice in Upflow with Cash application as its origin: An Upflow invoice detail page showing a paid invoice with a Cash application payment applied for the full amount. In Sage Intacct, it posts as an AR Payment with State Complete, applied line-by-line to the matched invoices: A Sage Intacct posted AR Payment detail showing State Complete on the Invoices tab, applied to invoice IN0463 for the customer.

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How edits are handled

You can edit an applied transaction from the bank transactions list. Because the original AR Payment is already posted and cannot be voided, every edit is handled by reversing it and, where applicable, creating a new AR Payment that reflects the change: In Sage Intacct, a reversal appears as a payment with State Reversal alongside the original Reversed payment, so the full history stays traceable: A Sage Intacct Posted payments list showing AR Payments with States Complete, Reversed and Reversal for the same receipts batch.

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Payment memo

Each AR Payment written back to Sage Intacct carries a memo listing the invoices it was applied to, so you can trace it back to Upflow:

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Track the sync status

Each bank transaction shows a Sync status in the bank transactions list, reflecting whether the write-back to Sage Intacct succeeded. When a write-back fails, the status shows Error — hover over it to read the failure reason returned by Sage Intacct. Once you’ve resolved the underlying issue, re-applying or editing the transaction re-triggers the write-back.

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Limitations

  • Multi-subsidiary organizations are not supported. Cash application write-back requires a one-org-to-one-subsidiary setup; if several Sage Intacct subsidiaries are linked to your organization, cash application is disabled.